It is expected that departments will follow normal purchasing processes wherever possible i.e. raise a purchase order in advance. However, we recognise that there may be unusual situations arising where it is not possible or practical to follow the normal process and in these cases use of the Barclaycard is encouraged. Please note that making use of the Barclaycard for purchasing does not remove the need to follow the Purchasing Regulations i.e. obtain relevant quotations.
If delivery is needed to home addresses, the Barclaycard should be used where possible. It is generally not expected that individuals will make purchases directly and reclaim via expenses. As the Payments Team is processing documents in priority order, payment of low value expenses may be delayed.
The Cashiers Team is prioritising requests for temporary increases to Barclaycard limits to ensure that this is not a restriction.
Requests for temporary increases to limits should be sent through to firstname.lastname@example.org . Please quote the name of the cardholder, the limit required, reason for the increase, length of time needed, and the last 4 digits of the card number. Please ensure that the Cardholder's line manager, Head of Admin/Finance or Head of Department is copied in to the request, for their approval.