Process Oversight Groups
The Finance Process Oversight Groups (POGs) are the process design authorities. Made up of key stakeholders spanning the end-to-end process they represent the needs of those operating the process, ensuring efficiency and appropriate controls
Purpose
The Process Oversight Groups (POGs) were set up to ensure that the University has in place effective financial processes, which facilitate the University in delivering its core activities of teaching and research and its dissemination while adequately managing risk.
Operation
The groups meet at least three times a year to update knowledge, receive assurance updates and consider feedback or recommendations for improvement. However, meetings are held more regularly as required, for example, to develop a specific project or in response to a particular risk.
The groups consider and agree changes to the processes, including recommendations for system improvements and key messages. Once the strategy is agreed, those responsible for delivery have the authority to do so in line with the decision. The Chair may approve stages in delivery without further consultation of the group.
Membership
The POGs consist of representatives of those involved in operating and supporting the end-to-end process. It is expected that representatives will speak as a voice for the constituency that they represent. This involves undertaking consultation to ensure views are represented as required. The membership of each POG includes:
- Department/divisional representatives
- Finance Division representatives – e.g. Payments Team, Payroll Team, Research Accounts
- Financial Systems Support Centre – provision and maintenance of financial systems and associated training and reports
- Financial Assurance – internal control framework, view of end-to-end process design and operation, and process communication
From time to time, the group may need input from other key teams outside normal POG membership and ensure they are consulted.
