The university uses the Oracle Projects module to manage the following activities:
- Estates undertakings
There may also be activities taking place within your department that fall outside of the scope of the above activities, which could be managed by using what are known as ‘departmental projects’.
Departments may wish to use the projects to manage such activities in order to take advantage of the functionality afforded by the module, including enhanced reporting, cost control mechanisms including the use of budgets and funds checking, and, where applicable, automatic revenue recognition and billing/invoicing managed by Research Accounts.
Departmental projects can be used for activities that are either internally or externally funded, provided that the activities in question meet the basic definitions of what constitutes a ‘project’, as follows:
- The activity must be for a specific purpose;
- The activity must have defined start and end dates;
- The activity must have a defined budget*;
- The activity must be of a reasonable duration (e.g. spanning a number of months, not a one day conference, etc)**.
*As a general guide, a project will not normally be set up where its total value is less than £10,000, though there may be exceptions to this (e.g. if the funder is a research council, or if the funder requires detailed financial reporting). Any such instances will be considered on a case-by-case basis – please get in touch to discuss individual project requirements.
**As a general guide, ‘a reasonable duration’ should interpreted as being around 12 months, though exceptions will be considered on a case-by-case basis.