The primary route for all purchases of goods and services is to raise a purchase order via Oracle Financials, following the purchase to pay process. In limited circumstances, a PO is not required, and the invoice can be processed directly.
A purchase order enables the purchase to be appropriately authorised; University terms and conditions issued to the supplier; monitoring of progress; and monitoring against budget.
Individuals supplying a commercial service may be paid via the purchase to pay process (i.e. submit an invoice). However, every engagement should be assessed carefully to understand whether it should be treated as employment for tax purposes and paid through payroll.
All invoices must be processed through Accounts Payable.
Payments of both UK and overseas suppliers normally take place on a weekly cycle. There are also facilities for same-day electronic payment (for which there is a charge).