There may be situations in which repeat payments are required, including repeat payments to students or other individuals that do not need to be processed via the payroll or regular payments of a fixed value to suppliers and other bodies. These can be set up as recurring invoices.
Recurring invoices are payable on a monthly or quarterly basis and last for one calendar year only (a maximum of 12 monthly or four quarterly payments).
Please note that recurring invoices are not available where only one or two payments are required.
There are two methods for submitting new Recurring Invoice payments:
- The Recurring Invoice Payment Request Form (XLS) form can be used to submit individual recurring invoice requests. It must be completed for each new set of payments, appropriately authorised, then forwarded to the Finance Division's Payments Team for action.
- The Recurring invoices upload template (XLS) form can be used to send multiple recurring invoice requests to the Central Payments Team. The requests must still meet the usual criteria for those typically submitted on individual forms. The form should be downloaded, completed electronically and submitted by email to the Finance Division's Payments Team for action.
One calendar month should be allowed between the date of request and the due date of the first payment. Where this is not possible, the initial payment should be made as a Payment Request and the Recurring Invoice Payment Request form sent for future payments.