| Term |
Stands for (abbreviation) |
Example |
Meaning |
| BFT |
Budgeting and Forecasting Tool |
|
Software system for building the University's financial budgets and forecasts. The BFT includes Payroll and Income and Expenditure (I&E) modules. |
| CCC |
Cost Code Combination |
|
Unique code for an Employee, consists of Employee number, Cost Centre, Natural Account and Source of Funds codes. Every Employee must have at least one CCC. Multiple CCCs are required when an Employee's costs are split between more than one cost centre or SoF. Also known as "Employee ID Split" |
| Chore |
|
|
BFT process, scheduled to run in the background. Chores are run nightly to (among other tasks) update user security and maintain BFT data. |
| COA |
|
|
Chart of Accounts - for BFT this is the Oracle Financials COA |
| Commit |
|
|
To commit is to save locally-created BFT Payroll or I&E inputs to the central BFT model. Fresh inputs are initially shown in green text which turns black once data is committed/saved. |
| Context |
|
Version, Financial Year, Cost Centre |
In a BFT cube, context dimensions are shown at the top right of the data display and determine what data are shown in the display grid. |
| Cube |
|
|
Highly flexible collection of dimensions grouped for reviewing and or inputting data. BFT uses default views to display data. Cubes are multidimensional. |
| Cubeview |
|
|
see view |
| CY (see PY, NY) |
Current Year |
|
The current Financial Year (Year 0) |
| Dimension |
|
|
A set of related data items (elements) |
| Element |
|
Cost centre code e.g. "ZB0000", Employee e.g. "BLOGGS J 1234567" |
A single item in a data dimension |
| Employee ID Split |
|
|
See Cost Code Combination (CCC) |
| ERC |
Employee Record Card |
|
BFT Page for reviewing and amending the payroll details for an individual employee. The ERC is a websheet |
| Icon |
|
|
Pictorial toolbar (or landing page) control to launch a BFT feature. BFT shows a ribbon display of TM1 icons at the top of each screen. |
| Landing Page |
|
|
Initial BFT page seen when users log into the BFT. Contains buttons for access to BFT screens |
| Leaf |
|
Employee ID split, posting level cost centre, financial period |
The "child" or lowest level of a data hierarchy. |
| NY (see CY, PY) |
Next Year |
|
Next Financial Year (Year 1) |
| Private View |
|
|
User-defined view of a BFT cube, saved for later use. |
| PY (see CY, NY) |
Prior Year |
|
The previous Financial Year (Year -1) |
| Rebuild |
|
|
Refreshing a websheet with the most recent BFT model data. Typically done after changing websheet parameters, or applying a data filter. |
| Ribbon |
|
|
The area at the top of the BFT display containing icons and navigation controls |
| Snapshot (to Excel) |
|
|
Actions Menu option for downloading BFT page data to Excel (PDF download also available) |
| SoE |
Summary of Employees |
|
Websheet to display payroll details for a cost centre, including FTEs and pay costs by employee. The SoE can be exported as an Excel sheet, and can also be filtered to refine/query larger data sets. It is the start point from which the Employee Record Card can be opened to review fine details for an employee. |
| SoF |
Source of Funds |
|
5-character Oracle Financials code, showing where income and corresponding expenditure come from. SoF codes are grouped by prefixes, including: A - Outside body, such as Research Councils, the NHS, HEFCE (latterly OfS); B - Trust Funds; C - Donations; S - for Departmental use |
| Split ID |
|
|
aka Cost Code Combination (CCC) |
| SSO |
Single Sign-On |
|
System to authenticate IT users and provide access to specific systems |
| Subset |
|
|
A selection of dimensional data elements, used to help define a view in the BFT |
| TM1 |
|
|
IBM software package used for BFT |
| Version |
|
Budget, Q1 Forecast, Q2 Forecast, Q3 Forecast, Divisional Planning |
BFT Dimension, determining which Budget or Forecast is displayed in page |
| View (or Cubeview) |
|
payroll Planning, Payroll Analysis, I&E Planning |
A pre-defined screen, displaying selected data from a BFT cube. Views can be re-configured by users, and the resulting private views can be saved for re-use by the user. |
| Websheet |
|
SoE, ERC, Payroll update |
Fixed - format Excel- based screens in BFT, used for review and input. Some websheets are simple forms for triggering processes; others provide reports or detailed input pages. |
