Purchasing - training

The University Purchasing Department delivers a number of courses to assist staff involved in purchasing activity. We also offer training on an ad-hoc basis if requested by a department or division.

Introduction to Purchasing (E-Learning)

A short e-learning course, Introduction to Purchasing, is available to help staff navigate the purchasing processes and can be launched from the link in the side menu to the right. This course is particularly recommended for new starters at the University.

Exemptions from Competition (1 Hour Session)

This course is designed to help staff understand when an exemption from competion is justified, and provides guidance on how to complete the forms used to justify such exemptions to satisfy audit requirements. The course can be booked here.

Introduction to Contract Management (E-Learning)

A short e-learning course, Introduction to Contract Management, is available to help staff understand good practice when managing contracts for the delivery of goods or services.

Introduction to Tendering (2 x 1.5 Hour Sessions)

This two part course provides an overview of the University's optional tendering process between £25k and £125k. The course covers interacting with suppliers, specification drafting, evaluation and contract award. The course also briefly touches on negotiation techniques. This course is delivered on request (groups of 10-12 are required). A list of past attendees is available in the Documents menu to the right.

Introduction to Negotiation (3 Hour Session)

This course is aimed at staff who want to learn more about practical negotiation techniques, and build confidence to negotiate with external suppliers. This course is delivered on request (groups of 10-12 are required).

A Guide to Modern Slavery (E-Learning)

A short e-learning course, available to provide staff with an awareness of the topic and issues related to the Modern Slavery Act. If you are not already a member of HEPA and don't need access to all the resources but just want an account for booking events or accessing the e-learning, then you can use the quick registration process.

P2P Process Changes

A short series of videos is available to explain changes to the P2P process.

Part 1: provides an overview of the changes.

Part 2: provides an overview of the Request for Quotation process.

Part 3: provides an overview of the Quotation Evaluation Form.

Part 4: provides an overview of the Single Quote Justification Form.

A consolidated video is also available.

Reviewing Terms & Conditions

A short series of videos is available to assist departments when reviewing terms & conditions.

Part 1: provides an overview of the non-standard terms which require referral to the Purchasing Department for risk advice.

Part 2: provides an introduction to contracts and some of the language often seen in contract terms, along with tips on how to approach a contract review.

Part 3: provides advice on negotiating liability provisions, including the scope of such provisions and setting financial caps.

Part 4: provides an overview of some common provisions in contracts, and points to consider when negotiating such terms.

Part 5: provides an introduction to some common sets of terms and conditions which may require negotiation e.g. recruitment agents, and points to consider when negotiating such terms.

Part 6: provides some final hints and tips on negotiating contracts.

A consolidated video is also available.