The standard limit is £1000 per month, although requests for higher limits will be considered, subject to the University’s overall maximum account limit. Individual card limits should reflect the normal level of monthly expenditure and will be monitored centrally.
Temporary limit increases can be arranged quickly and easily to cover any expenditure over and above the normal monthly limit. An email should be sent from the cardholder, or their authorised representative, to Cashiers quoting the name of the cardholder, the limit required, reason for the increase, length of time needed, and the last 4 digits of the card number. Please ensure that the cardholder’s line manager, head of admin/finance or head of department is copied into the request for their approval. Once Cashiers receive the approval the limit increase will be actioned accordingly.
It is good practice to maintain clear records of credit cardholders, including details of limits, reasons for limits, and approval of changes. To help you maintain records, we have made available a Credit Card Register Template, which you are welcome to use, although you may wish to put different arrangements in place.