Expenses going online
The University is moving from the paper expenses claim form to SAP Concur eExpenses for most expense claims. Social Sciences Division departments will be early adopters of eExpenses, to allow for a review before it is introduced more widely, with a provisional go-live date of 15 March. eExpenses is expected to go-live for other departments and participating colleges from 29 March (date to be confirmed), with individual departments choosing when to start using it and when to stop accepting the current paper expenses claim form (within the window until its retirement at the end of September 2021). Until your department or college is using eExpenses, claimants should continue to use the existing offline expense claims form.
All expenses must be in accordance with the four mandatory Principles.
Value for money is achieved.
Expenses should only be used when it is not possible and/or practical for the University to pay for the good or service directly.
Costs incurred are for business purposes only, and the individual does not receive a personal benefit.
Only actual and evidenced costs are reclaimed.
The University will only reimburse costs undertaken for necessary business purposes as part of an individual’s requirement to perform their duties of employment or conduct University business.
All expense claims should be properly recorded and evidenced with supporting receipts or proof of purchase and the reason for the claim.