Managing access to eExpenses
How to manage access to SAP Concur eExpenses in a secure, confidential and GDPR-compliant way, covering forms and authorised signatories for adding, maintaining and removing users
eExpenses go-live for your department or college
SAP Concur eExpenses is now live in Social Sciences division. It is also available to the rest of the University but individual departments and participating colleges are choosing when to introduce it, in the window until the existing offline form is retired at Easter 2022. Do not start using eExpenses until you hear from your department or college that you should do so. If in doubt, check with your finance or admin team
Please contact SAP Concur 24/7 support on 0800 389 8758 if you need help using eExpenses
The University uses SAP Concur eExpenses to manage expense claims. Claims are entered by claimants, review and approval are undertaken on the system, and reports can be used to manage the process.
Departments are responsible for managing their processes for administering expenses and maintaining appropriate access to eExpenses. This is managed by authorised signatories with responsibility for managing system access. Careful management is important to protect financial information and implement financial controls. See guidance on the Maintaining roles and data in eExpenses page which provides more information about access.
Access to eExpenses may enable administrators to see sensitive and personal data. They must therefore be aware of the requirements for confidentiality in handling University information. The University complies with the requirements of the General Data Protection Regulation (GDPR) and individuals with access to eExpenses must ensure they do not contravene these. Financial or personal information must never be divulged to parties who do not need this in the course of ordinary University business.