Expenses policy, principles and guidance
The University has an Expenses Policy and set of principles in place underpinning management of expenses.
Segregation of duties
One of the key financial control principles to be adopted in all University finance processes is the need to ensure no single member of staff completes all stages of any particular process. Within the expenses process, claimants must not authorise their own claim forms or have their claim forms authorised by a close relative.
Delegation of authority
Claims should be approved by an appropriate signatory with delegated authority to commit the University to expenditure. The authorised signatory is responsible for confirming that an expense is in line with the Expenses Policy and principles, and can be reimbursed. Departments should consider delegations of authority carefully, including when setting up approvers in eExpenses, to ensure that approvers have sufficient seniority to challenge claims if appropriate.
Retrospective review of reports to confirm compliance with the Expenses Policy and principles, and to confirm that authorised signatories are fulfilling their responsibilities.
For further advice contact the Financial Assurance Team