Estates and buildings
The University's preferred suppliers
Preferred suppliers have agreed terms with the University and should be used where possible.
The University preferred suppliers are also searchable via an alphabetical list .
Before commissioning works in any University building you may need to refer to the Estates Standing Orders which set out how responsibilities for repairs and maintenance are divided between the occupying Department and Estates Services. Advice and support will be provided by Estates Services, which in most cases must approve the works before they can start.
Carrier Solutions UK Ltd
Website: www.toshiba-aircon.co.uk
Contact:
Jamie Brown (National Account Manager)
Mobile: 07415 899 722
Email: jamie.brown@toshiba-ac.com
Email (Projects): projects.uk@toshiba-ac.com
Agreement Summary:
- Mechanical systems are the responsibility of Estate Services which must approve all work
- Please contact the Sustainability Team or Mechanical Team who will provide technical advice and help
These items are purchased through a University nominated third party, of which contacts are listed below:
| Nominated Third Party Provider | Contact | Contact Email |
| Briggs & Forrester (Special Projects) Ltd | Tim Cunningham | tim.cunningham@briggs.uk.com |
| Darnells Ltd | Dave Messenger | dave@darnells.ltd.uk |
| Fiveway Systems Ltd t/a Aircon Services | Gavin Hastings | gavin@aircon-services.co.uk |
| FG Alden Ltd | Michael Moore | mjm@aldenltd.co.uk |
| H&E Engineers (Maintenance) Ltd | Ian Hardwick | ianhardwick@heengineers.co.uk |
| Lowe & Oliver Ltd | Fred Lowe | fredlowe@loweoliver.co.uk |
| ORAC (Oxford Refrigeration Ltd) | Craig Perks | craig.perks@oracoxford.co.uk |
| Oxford Pipework Services Ltd | Rob Woodcock | rob.woodcock@oxpipe.co.uk |
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Environmental Essentials Ltd
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Lucion Services Ltd
Agreement Summary
- The Suppliers list above are accredited to carry out asbestos consultancy services. Contract terms and special rates are in place
- Please contact the asbestos team in estates compliance in the first instance, they will provide you will technical advice and help
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Asbestech Ltd
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Ductclean (UK) Ltd t/a DCUK FM
Agreement Summary
- The suppliers listed above are licenced to carry out asbestos removal works. Contract terms and special rates are in place.
- No work on asbestos, including asbestos removal, must take place without first informing Estates Compliance, who will provide technical advice and help.
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Darke & Taylor Ltd
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SMY Electrical Ltd
Agreement Summary:
- The Suppliers listed above are all accredited to carry out building electrical test and inspection works for the University. Contract terms and special rates are in place
- Building electrical test and inspection is a responsibility of estates services
- Departments are asked not to contact the suppliers without first consulting the electrical services team in estates services, who will provide technical advice and help
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Bojen Electrical Ltd
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Darke & Taylor Ltd
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Lowe & Oliver Ltd
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Monard Electrical Contractors LLP
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Smy Electrical Ltd
Agreement Summary:
- The suppliers listed above are all accredited to carry out electrical engineering works for the University. Contract terms and special rates are in place.
- Fixed electrical systems are the responsibility of Estates Services and Departments must not carry out work on them without approval.
- Supplier selection is often job- and/or building-specific. Departments are asked not to contact the suppliers without first consulting the Electrical Services team in Estates Services, who will provide technical advice and help with supplier selection.
Deta Electrical Company Limited
Contact: Neil Clack
Mobile: 07976 523 209
Tel: 01582 544 402
Email: neil.clack@deta.co.uk
Agreement Summary:
- A selection of core items will attract a minimum discount of 70% from list price. Other items will be moved to Core List when more than 10 have been purchased within one quarter of the financial year. Those items that move to Core List will receive similar discount structure.
- These items are purchased through electrical distributors: nominated third parties of which there is a list of contacts below.
- These prices are also available to installers to purchase via the below nominated third parties
| Nominated Third Party Provider | Contact | Contact Email |
|---|---|---|
| Stearn Electric Company | Nicky Pearce | nicola.pearce@stearn.co.uk |
| Edmundson Electrical Limited | Ross Ganderton | ross.ganderton@eel.co.uk |
| City Electrical Factors Limited (trading as CEF) | Edward Somerton | Edward.somerton@cef.co.uk |
SMY Electrical Ltd
Website: https://smyelectrical.co.uk/
Contact: Mark Kneafsey - Director
Tel: (0)1865 957126
Email: markkneafsey@smyelectrical.co.uk
Monard Electrical Contractors LLP
Website: www.monardelectrical.co.uk/
Contact: Richard Francis - Director
Tel: (0)1865 727159
Email: Richardfrancis@monardelectrical.co.uk
Darke & Taylor Ltd
Website: www.darkeandtatlor.co.uk
Contact: Julian Butler - Director
Tel: (0)1865 290000
Email: julian.butler@darkeandtaylor.co.uk
Agreement Summary:
- The Suppliers listed above are all accredited to carry out Emergency Lighting tests, inspections and remedial works for the University. Contract terms and agreed rates are in place.
- Departments are responsible for the Emergency Lighting test and inspection. For queries regarding the division of responsibilities for Emergency Lighting (between Estates Services and Departments), please refer to the Estates Standing Orders.
- Departments may contact contractors directly for quotations. Any quotation provided will be priced in accordance with the Schedule of Rates.
- For advice please contact the FM Contracts Team at estatesbuilding.services@admin.ox.ac.uk
Kennington Flooring Ltd
Website: www.kenningtonflooring.co.uk
Contact: Dave Rist (Director)
Tel: 07802 484 739
Email: dave@kenningtonflooring.co.uk
Note: No pre-payments should be agreed with this supplier
Oxford City Flooring Ltd
Website: www.oxfordcityflooring.co.uk
Contact: Andy Bell
Tel: 07876 685168
Email: andy@oxfordcityflooring.co.ukuk
Agreement Summary:
- There are two contracts covering the replacement of fixed floor finishes in University buildings. Floor finishes include sheet carpet, carpet tile, sheet vinyl, vinyl tile, linoleum, safety floors, and specialist flooring for entrance thresholds.
- Associated works are also included: stripping up and disposal of existing floor finishes, cleaning off adhesive and preparing the substrate for new hardboard or plywood overlay or for a latex levelling screed, and any other general preparation items.
- Departments may contact both contractors directly for quotations. Any quotation provided will be priced in accordance with the Schedule of Rates.
- For queries regarding the division of responsibilities for flooring (between Estates Services and Departments), please refer to the Estates Standing Orders.
- For advice, contact the Conservation & Buildings Team at conservation@admin.ox.ac.uk
- Kennington Flooring Schedule of Rates (No pre-payments should be agreed with this supplier)
- Oxford City Flooring Schedule of Rates
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TÜV SÜD Ltd
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Jackson Lift Services Ltd
Agreement Summary:
- TÜV SÜD Ltd are accredited to provide lift consultancy services for the University. Contract terms and special rates are in place.
- Jackson Lift Services Ltd are accredited to carry out maintenance and breakdown services for the University. Contract terms and special rates are in place.
- Lift Maintenance services are the responsibility of Estates Services whose engineers must approve all work.
- Departments are asked not to contact the suppliers without first consulting the Mechanical Services team in Estates Services, who will provide technical advice and help.
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Couch Perry & Wilkes LLP
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Etch Associates Ltd
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Hive Services Group Ltd
Agreement Summary:
- The suppliers listed above are preferred for mechanical and electrical consultancy and design works for the University. Contract terms and hourly rates are in place
- Fixed electrical systems are the responsibility of Estates Services and Departments must not carry out work on them without approval.
- Supplier selection is often job- and/or building specific. Departments are asked not to contact suppliers without first consulting the Electrical Services team or Mechanical Services team in Estates services, who will provide technical advice with supplier selection. Technical advice will not negate the purchasing procedures enforced by the financial regulations. If you have any other concerns please contact a member of the Purchasing Team .
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Aircon Services
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Briggs & Forrester Special Projects Ltd
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Briggs & Forrester Building Services Maintenance Ltd
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Darnells Ltd
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FG Alden Ltd
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GF Cross & Sons Ltd
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Lowe & Oliver Ltd
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Merrells Mechanical Limited
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Oxford Pipework Services Ltd
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Oxford Refrigeration Ltd
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SI Pumps
Agreement Summary:
- Suppliers listed above are all accredited to carry our Mechanical Services for the University. Contract terms and special rates are in place.
- The suppliers listed have been specially selected for a range of individual assets, departments are asked to contact Estates Services whose Mechanical Engineers who must approve all work and will support with supplier selection.
- Departments are asked not to contact the suppliers without first consulting the Mechanical Services team in Estates Services, who will provide technical advice and help.
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E W Beard
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Feltham Construction Ltd
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Kingerlee
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Stepnell Ltd
Agreement Summary:
- Departments can commission works that fall under departmental responsibility according to the Estates Standing Orders and are up to £10k in value. Works up to £25k can also be commissioned but please note that additional contractual obligations apply. Works with a value over £25k should be referred to Estates Services by contacting the Conservation & Buildings Team or Capital Projects Administrator (Linda Ranford)
- For works of the above values the Small - Minor building works <£25K Suppliers should be used to ensure best value for money.
- The suppliers listed above are linked under a framework contract with detailed and specific processes for use. Use of these suppliers should be commissioned through Estates Services teams only. Estates Services will be able to offer you technical advice, support and project management. Technical advice will not negate the purchasing procedures enforced by the financial regulations. If you have any other concerns please contact a member of the Purchasing Team
- For advice, contact the Conservation & Buildings Team at conservation@admin.ox.ac.uk or the Purchasing Team .
Kinetic Solutions Ltd are a preferred supplier for residential and room management software. For more details please see Computer Supplies and Services.
For simple, lower value, planned building works ranging from minor alterations to laboratory refits, Departments may use the Small Works Framework for projects valued up to £100,000.
In order to undertake building works projects and to use the framework, Departments will need to “Opt-in” to Estates Services and notify them of the individual project works. Please refer to Estates Standing Orders for access to the Estates Services Pro Forma and Projects Information Form. For more information on the Opt-in process please contact estates.compliance@admin.ox.ac.uk
The Department may then request quotations from the following suppliers under the framework:
Richard Ward (Oxford) Ltd
Website: www.richardwardoxford.construction
Contact: Mark Hill (Surveyor / Estimator)
Tel: 07944 512839
Email: mh@richardward-oxford.co.uk
E W Beard Ltd
Website: https://www.beardconstruction.co.uk/
Contact: Stuart Junor (Framework Manager)
Tel: 07584 470345
Email: stuart.junor@beardconstruction.co.uk
Kingerlee Ltd
Website: https://www.kingerlee.co.uk/
Contact: Emma Allinson (Business Development Manager)
Tel: 07976 865252
Email: Emma.Allinson@kingerlee.co.uk
Agreement Summary:
- Departments may commission works that fall under departmental responsibility according to the Estates Standing Orders and are up to a maximum of £100,000 in value. (Estates Services may use the framework for higher value projects up to £150,000).
- A guide to the framework and template documents to formally request a quote and call-off from the framework for projects are available to departments who have Opted-in.
- A Call-Off Order from the framework must be completed and fully-signed to contract for the project works before a PO is issued.
- The contractor will provide a quote with a fixed price based on the Schedule of Rates. Any variations required by Departments will be priced in accordance with the Schedule of Rates.
- The framework is based on JCT Minor Works (with Design) 2016 terms and is therefore CDM Regulation and Construction Act compliant.
- For general advice on building works projects, contact the Conservation & Buildings Team at conservation@admin.ox.ac.uk
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SMS Environmental
Agreement Summary
- The Supplier listed above is accredited to carry out water management services including legionella testing for the University. Contract terms and special rates are in place
- Management of water and legionella is a responsibility of estates services
- Departments are asked not to contact the supplier without first consulting the mechanical team in estates services, who will provide technical advice and help.
