Exceptional and complex circumstances expenses: claimant guide

Many departments have colleagues undertaking complex activities, including, for example, travel to difficult or remote locations or fieldwork overseas.

In these circumstances, there may be a number of issues that need to be considered, including, but not limited to, health and safety, insurance, tax, appropriate routes for engaging local workers, and ensuring any funder terms and conditions are met.

Colleagues are likely to incur more unusual costs in these situations, and to ensure that the best possible arrangements can be put in place to support and facilitate your work, please talk to your departmental administration teams as soon as possible when you start planning. Departmental teams can obtain further information from the Finance Division and other central services to ensure your work runs smoothly.

EXPENSES CLAIM FORM (XLS) For use until eExpenses live in your department


For use when eExpenses live in your department

University company/SSO code

For first time mobile app log-in when eExpenses live in your department


Downloads and related links

Guidance and support


Using eExpenses: SAP Concur 24/7 support (details available when eExpenses live)

Payment query: payments@admin.ox.ac.uk