University standard terms and conditions

The University’s Financial Regulations (Purchases section 3.1(4)) require all contracts for the purchase of goods and services to incorporate the University’s Standard Terms and Conditions of Purchase or one of the other appropriate standard sets of terms. Where this is not possible (either as a result of having to agree supplier terms or due to the University’s standard terms being amended as a result of negotiation), any high-risk terms must be referred to the University Purchasing Department to ensure appropriate advice is obtained on the implications of agreeing to the non-standard terms.

Guidance on how to select an appropriate set of standard terms is available in the side menu to the right.

In addition, any contractual agreement (under the Chancellor Masters & Scholars legal entity) that contains an uncapped indemnity can only be approved by the Registrar.  

Documents

• Standard Terms & Conditions of Purchase (PDF)
  
• Contract for the Supply of Goods and (Non-Consultancy) Services (DOC)
• Contract for the Supply of Services (DOC)
• Contract for the Supply of Consultancy Services by a Company (DOC)
• Contract for the Supply of Consultancy Services by an Individual (DOC)
• Training Course Booking Terms (DOC)
• Recruitment Agency Terms of Business (DOC)
• Small print and why you should read it (PDF)

External Event Booking (to be used when departments book an external hotel/venue for a conference/event)

• Event Booking Form (DOC)
• Event Booking Terms (DOC)

Intra-Oxford Event Booking (intended to be used when a University department books a venue at a College of the University)

• Intra-Oxford Venue Hire Proposal (DOC)
• Intra-Oxford Venue Hire Terms (DOC)