Why run this report?
- To list all the financial status of all your active Cost Centres within your department's accounts.
This report is used to provide a list of all Cost Centres within a specified Department or Division showing the breakdown between Actual Income and Expenditure, resulting in the Net Surplus / (Deficit) Year-To-Date (YTD), the YTD Budget and the variance against the YTD Actuals, the full year Budget and the Reserves brought forward and the Reserves carried forward within the General Ledger. This gives you an overview of the all the active Cost Centre results at a glance in order to review the financial status of your department.
How to run this report
This report can be run at any level: divisional, sub-division or department.
Enter the following information in the yellow cells:
- Period Name– should be the period as at the report is run (make sure it is text and not a date).
- Organisation– may be left blank, or restricted to e.g. 10 for University of Oxford only.
- Parent Cost Centre (cell A12 on the worksheet)– this may be a division, a 3-digit sub-division, or a 2-character department code.
Use the "Get Child Values" option to either display the next level down, or "Leaf" values, i.e. the lowest level from the Parent Cost Centre or Top Level Code.
Copy the formula down from cell C10 down to the last cost centre displayed (if it doesn't autofill).
Copy the formula down from cells E10 to M10 down to the last cost centre displayed (if it doesn't autofill).
You may wish to change the Refresh options, for example to Hide Zeros or to switch off Auto-fit.
Refresh the data in the worksheet.
Save the report with a different name.
Which outputs are available with this report?
The report runs in and produces an output in MS Excel. Use the Save As or Print As options to save to PDF if required.
Which roles can access this report?
Everyone with full access to the SplashGL add-in can access this report.